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Wandsworth Swimming Club
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Management Committee contact details The Club is managed by a management committee of a small but dedicated band of helpers. We are always interested to hear from people that would be interested in sharing the burden. Duties of Officers The duties of the Officers of the Club are detailed below but with agreement of the Committee specific duties of members of the Committee may be delegated to other members, though any duties that are so delegated remain the overall responsibility of the relevant member of the Committee, including reporting to the Committee and general meetings. The management committee and their duties are: The Club Chairman shall be responsible for chairing meetings of the Management Committee and general meetings of the Club, ensuring that decisions of the Management Committee and general meetings are implemented, monitoring compliance with the Club's constitution and rules, producing and presenting the annual report to the AGM, and ensuring that the Club is conducted in accordance with the laws of the ASA and with due regard for the health, safety and welfare of members, coaches and others. The Club Secretary shall be responsible for recording the minutes of Management Committee and general meetings, preparing and circulating agendas, notices and other information to members, arranging meetings and booking meeting venues, corresponding on behalf of the Club, keeping the Club’s historical records, maintaining a Club notice-board at Club headquarters, making available on request copies of all Management Committee agendas, reports and minutes, placing advertisements for coaches, dealing with affiliations to other bodies, arranging insurance cover, issuing press releases, and attending and reporting to the Management Committee and general meetings. The Membership Secretary shall be responsible for opening and maintaining the Club’s bank and/or building society account(s), receiving and accounting for the Club’s income and expenditure, paying bills, invoices, expense claims and other legitimate demands for payment on behalf of the Club, paying Club coaches, producing annual accounts and records for examination, maintaining the Club’s membership records, receiving and recording membership, swimming session and affiliation fees, issuing membership documents, drafting the Club's annual financial strategy (including recommending membership and training session fees for the coming year), for consideration at the AGM, and attending and reporting on members' matters to the Management Committee and general meetings. Shall be responsible for keeping a waiting list of prospective members, responding to membership enquiries. The Development Officer, promoting Club membership, organising regular social and fund raising activities, seeking sponsorship and business links, overseeing the Club shop, drafting the Club's annual development strategy for consideration at the AGM, and attending and reporting generally on Club development and social matters to the Management Committee and general meetings. The Competition Secretary shall be responsible for planning and publishing, in conjunction with the Management Coach, the Strategic Competition Calendar of the Club for each level of competition and agree the responsibilities for each event; act as a central reference point for the receipt of all competition information; distribute promptly competition information to the relevant competition co-ordinator (s); arrange the submission of entries to the Nationals, Regionals, County, Open Meets and Borough Championships; organise the Club Championships; arrange the transport and officials to League Meets; oversee the booking of venue and organization of officials/poolside help/raffle for interclub leagues that WSC has been asked to host. The Management Coach shall be responsible for (subject to Committee approval) the organisation of the Club's swimming-related activities including determining the swimming programme and content at all levels; monitor the supervision and training of trainee coaches; agree coaching rota; book pool time in conjunction with the Membership Secretary; with the Competition Secretary submit competition entries; draw-up team lists; convene and chair regular coaching review meetings with coaches; maintain squad list; draft the Club's annual coaching strategy for consideration at the AGM; attend and report on swimming-related matters to the Management Committee and general meetings. The Management Coach, will in conjunction with the Committee, determine the criteria for squad membership, ensure fair and regular assessments of athletes and be responsible for the correct squad placement of athletes. Swim 21 Administrator shall be responsible for preparing the Clubs application for Swim21 accreditation at the levels decided by the Committee, and then shall be responsible for maintaining the Clubs records for future re-accreditation. The Administrator will be responsible for highlighting deficiencies in the Club’s systems to the Committee for rectification. Volunteer Development Officer will be responsible for the recruitment and training of members to fulfil the voluntary posts within the Club for Committee Members, helpers, officials, life guards and teachers, and will be responsible for arranging their appropriate initial and ongoing training. Local Community Liaison Officer will be responsible for forging links with the local community including schools, businesses, health institutions and promoting diversity within the Club. Welfare Officer will be responsible for all issues associated with the welfare of all the younger members of the Club, and whose role will be that as to implement the Child Welfare Policy as defined, and amended from time to time, by the Amateur Swimming Association. The person will also be responsible for maintaining a Criminal Records Bureau (CRB) register on all adults who are coaches, officers or helpers of the Club. 7 June 2007 Our constitution and bye-laws govern the operation of the club. Constitution.... |
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